Duties of Board Members

July 11, 2014 in Paletteers Documents

DUTIES OF PALETTEER BOARD MEMBERS
Revised 7/10/14

PRESIDENT:
• Formulate monthly agenda
• Conduct meetings
• Co-ordinate duties of other members
• Assume duties of Vice President as needed

VICE PRESIDENT:
• Represent group at PVACA meetings
• Assume responsibilities as needed by PVACA
• Report PVACA information to members
• Form a nominating committee in April for open positions
• Assume duties of President if needed

SECRETARY:
• Print Agendas for business meetings
• Take minutes of business meeting, send to President to review
• Take minutes of Board meetings, send to President to review
• Revise minutes and print if needed
• Send corrected minutes to Web Master for website
• Maintain a record book of minutes

CORRESPONDING SECRETARY:
• Send letters & documents to welcome new members
• Send get well or bereavement cards or flowers to members
• Communicate with members on various matters

TREASURER:
• Maintain appropriate bookkeeping accounts of monies paid and received
• Provide and present updated treasurer’s reports at business meetings quarterly
• Receive monies for bank deposit & pay bills

ACTIVITIES CHAIRPERSON:
• Plan and coordinate demonstrations, workshops & lectures
• Plan and arrange field trips
• Work with the Board and President in setting up activities
• Submit room reservations in advance of meetings

HOSPITALITY CHAIRPERSON AND ASSISTANTS:
• Coordinate and purchase refreshments for monthly meetings
• Coordinate refreshment donations by various members
• Provide paper goods & table decorations as needed
• Submit all bills for purchases to the Treasurer
• Provide name tags

EMAIL CHAIRPERSON:
• Maintain a Contact Listing of all members’ emails
• Upon the request of the President, send announcements
• All announcements should be seen first by the President

POSTCARD PUBLISHER:
• Send meeting reminder postcards to members as needed

MEMBERSHIP CHAIRPERSON:
• Send request for dues payment to all members in May
• Keep records of dues payments; Send monies to the Treasurer
• Follow Up on those who have not paid dues
• Report non-payment of dues to President
• Maintain and update membership roster – publish periodically

WEBSITE COORDINATOR:
• Maintain website posting images, news, & minutes of meetings
• Coordinate with Web Manager & President

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